This option replaces faxing the order and provides the sheriff with an clearer image from which to view and enter data directly. Sheriff scans and saves image in CCPOR and enters all CARPOS data and submits to the DOJ.Īn alternative to saving the image in CCPOR is for the court to scan and save the image to a local or network drive, and then email to the sheriff's department.Court scans and saves image in CCPOR, enters basic order details, and the sheriff's department enters the remaining CARPOS data and submits to the DOJ.Court scans and saves image in CCPOR and enters all CARPOS data and submits to the DOJ.The courts and sheriff's department should evaluate which of the following options works best in each county: Imaging and data entry can be managed exclusively by the court, by the sheriff's department, or a combination of both. Imaging followed by data entry (recommended option) Courts and sheriff's departments should consider processing in the following data entry sequences: However, there is still value in capturing the image or data if both cannot be supported for an interim period. The Judicial Council of California highly recommends having both the order image and the CARPOS data in the CCPOR database. Data Entry Optionsĭata Entry is the process of viewing the scanned image that was saved in CCPOR and entering all of the required fields for processing to the DOJ CARPOS as well as any additional fields that are of use during search and analysis. Three important operations processing considerations include the imaging function, data entry options, and court organizational infrastructure. This is likely to require a coordinated effort among court departments and locations, and may include outside agencies such as the sheriff's department or local police departments.
Regardless of option or combination of options selected, the most important factor in implementing a successful program is obtaining the support of those who will be keeping the information in CCPOR as accurate and up to date as possible. For Phase I, courts and LEAs may share the effort in a variety of approaches that best meet their needs.
Courts have the flexibility to select a workflow best suited to their needs and those of their partner organization and then make changes as circumstances change. The deployment planning process is shown below in order to help courts understand the deployment process.ĬCPOR was designed to accommodate a variety of workflow processes.
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